24-25 PAYMENT POLICIES - Registration Contract


May 1, 2024:  RETURNING Competitive Track members

June 1, 2024: NEW Competitive Track members & South Run Home School

June 15, 2024: NEW and RETURNING Conditioning Track members

June 22, 2024:  Earlybird Discount deadline

July 1, 2024: NEW and RETURNING High School Conditioning members

The Potomac Marlins team fee consists of two parts:

#1. A $500 registration deposit that includes team outfitting & USAS Registration/Insurance fees. 

#2. The remaining program fee balance.

  1. The initial $500 registration deposit is non-refundable once it is submitted.  Once your initial registration is approved (please allow up to 3 days for processing), you will be emailed instructions to create a password to access your online account.
  2. All members must utilize auto-pay by debit/credit card (Visa, MasterCard or Discover) or by automatic transfer directly from a checking account (ACH).  You will be required to enter your credit card payment information at the time of registration.  Personal checks are not accepted. If using ACH, YOU will access our online account after the registration is approved and add your bank account information.
  3. Members are responsible for updating credit/debit card information when your card expires or you change numbers.  Removal of a payment form requires registrar's assistance.  It is each member's responsibility to keep their contact information (email address, mailing address, and phone numbers) up to date. 
  4. Meet Entry Fees will be billed on the 1st of the month following the meet entry deadline. Be aware, in some cases, this could be the month AFTER the meet is held. This could result in meet charges appearing several weeks after the actual meet date.  Once meet entries have been sent to the meet host, no refunds are available even if you do not swim the meet or events (approximately two weeks before the meet.)  Refunds will be issued if you cancel before the entries are submitted to the meet manager or if the meet is canceled. Contact Coach Bill Marlin with any meet or meet entry questions.
  5. Payments will process on the 1st of the month for all unpaid team dues, meet entry fees or team events.  There will be an additional third party 2.95% fee for debit/credit card users and a FLAT $1.25 fee added for ACH payments. An automated billing summary will be sent prior to the invoice post. Please immediately review your pending charges so any corrections can be made before the first of the month.
  6. A $25 late fee is automatically billed on all balances carried after the 7th of the month.  This includes failed credit card payments. Please check your account prior to the 7th to ensure your payment has been processed. If your payment fails, YOU will need to update your payment method and make an on-demand payment prior to the 7th to avoid the late fee. Failure to do so will prohibit you from entering meets or team events until the payment account is made current.
  7. If your account becomes 30 days past due, your privileges are subject to immediate suspension and/or termination and will result in athletes being removed from practice and upcoming swim meets.   If your account remains past due, the balance may be turned over to a third-party collection agency, and you will be fully responsible for any service/collection fees assessed in the process of collecting any unpaid balance.
  8. Potomac Marlins Swim Team is a year-long program and requires our members to make a full season financial commitment in order to ensure coverage of all operating expenses, most importantly, staff and pool rental expenses.  TEAM FEES represent payment for membership and participation with the Potomac Marlins Swim Team and are not directly related to time-in-water.  All members, including those on the extended payment plan, are responsible for their full contracted team fees even if you choose to leave the team before the end of the season. (Injury, Illness, Relocation, Loss of Interest, Conflict with Other Activities, etc.)
  9. By completing the registration process, all members assume the risk of any cancellations due to "outside forces of nature" which are beyond our control.  Cancellations due to weather issues, power outages/facility problems, a public health emergency or any public interest closures are non-refundable.  Team dues are ONLY refundable if your child's swim program is terminated by the club.  As always, attendance remains at the discretion of each swimmer and/or family.
  10. You can access your account anytime by logging in on our website and selecting "My Account"--> "Invoices and Payments" to view your account and verify all charges. Please contact the team registrar at [email protected] if you have any questions regarding your account.


Competitive Track: (Swimmers committed to swimming as their primary sport with expectations of higher level swimming in High School and College.  Follows USAS min. recommended developmental progression for Senior level swimming expectations and success):

Mighty Marlins > Age Group Stroke Development > Age Group Aerobic Development> Senior Silver or Sen - Perp Gold > Senior Gold

Registration will open to RETURNING COMPETITIVE TRACK members on May 1st, 2024. 

Registration will open to NEW COMPETITIVE TRACK members on June 1st, 2024. 

Conditioning Track: (Swimmers who are not currently fully committed to swimming as their primary sport, but wish to remain in shape/condition for summer league and high school swimming.  Conditioning Track swimmers are able to compete in USAS meets if desired).

Mighty Marlins > Silver Conditioning 60 > Silver Conditioning 90 - High School Conditioning

Registration will open to RETURNING & NEW CONDITIONING TRACK swimmers on June 15th, 2024. 

Registration will open to High School Conditioning program registration opens on July 1st, 2024.

NOTE:  Some Conditioning Track programs share practice time and space and are fully integrated with Competitive Track equivalents, however, the team prioritizes the Competitive Track swimmers by allowing a brief one-week period for Competive Track swimmers to register before opening to the Conditioning Track swimmers. Returning Conditiong Track swimmers are encouraged to register as close to June 15th as possible to secure their positions on the team.